Customized Hotel Booking Portal

We offer customized technology solutions that cover every aspect of the event process, from privately branded booking portals to a complete back office that provides real-time access to all reservations and rooming lists. With our customized hotel booking portals, everything is at your attendees' fingertips, including integrated Google Maps, event details, email confirmations and customer service. Instead of sending attendees to separate websites for reservations, keep them on your site to enhance branding and sponsorship. Additionally, through the integration of social media, your group can share their reservations on Facebook and Twitter, and market the event through their social network.   Example Sites:

• Gravity Summit
• LIVESTRONG Challenge 
• Special Olympics Texas Summer Games
• Hotels for Hope Booking Portal

Bid Matrix

We know that sorting through proposals can be overwhelming. That's why we create a Proposal and Bid Matrix, an easy-to-read document that lets you compare "apples to apples." You get to skip looking through long proposals and see comparative pricing and concessions for multiple hotels and multiple cities in one document. This allows your planning team to make an educated decision on where to host the meeting. Beyond the matrix, Hotels for Hope will advise on options that offer the best fit and value, based on our more than 30 years of industry experience.

Contract Negotiation

We're experts at nailing down the nitty-gritty. Once you've narrowed down preferred site choices, we handle the negotiations on pricings and concessions and request a contract. We thoroughly review the contract for everything from early departure fees to food and beverage and attrition penalties. Before you sign the contract, we make sure your interests are protected, and that all the information is correct. With years of management experience, strength of purchasing power, and industry connections, we have historically saved clients 26.9% off best available rates.

Hotel Site Selection

At Hotels for Hope, we're group business specialists. We walk clients through the process of finding the right venue(s) at the right budget - all while deciphering the maze of options and providing savvy negotiating skills. You may have a date in mind for your event, or even a location, but we can work with you to qualify and clarify any challenges to ensure the program's success. We start by asking questions to help refine your focus and narrow in on the best choices.    

• "Is your company considering multiple cities?"
• "Do you need a downtown location or are you open to suburban or more remote locations?"
• "How many attendees are you estimating?"
• "Do you need overflow hotel rooms?"
• "Will you need exhibit space? Audio visual equipment or technicians on-site?"
• "Are you interested in green or sustainable meeting practices?"
• "What are other factors, besides budget, that are important to your organization?"

Charitable Donation

At Hotels for Hope, our clients create social change through the simple act of booking hotel rooms. Whether you are a meeting planner, event organizer, individual traveler or hotel, you have the power to change lives. Each of Hotels for Hope's contracted hotels is asked to include a $1 charitable contribution, which Hotels for Hope then matches, dollar for dollar. In short, each room night generates $2 for the Hotels for Hope fund.               

Rooming List Report

As an event organizer, you want to know who has booked rooms, when they arrive and who still needs to secure a room. Simply tell us when you need a report, and we respond with lists of incoming travelers, their dates of stay, hotel location(s) and other pertinent information.

Maximum # of Hotel Reservations

Branding / Design Work

Call Center & Customer Service

Social Media Integration

Through the integration of social media, your group can share their reservations on Facebook and Twitter, and market the event through their social network.

Post Event Report

There is still work to be done. Our post event reports include information for event organizers to monetize and analyze business growth and success. Within 14 days of check-out, our staff reports on unique visitors, final pickup, charts, maps and other pertinent event details.

uBook Memberships

Hotels for Hope also offers uBook, our membership-based travel portal. This exclusive “by-invitation” discount travel service provides loyal customers an opportunity to receive upwards of a 20% discount off published rates.