How we can help you
At Hotels for Hope, we’re group business specialists. We walk clients through the process of finding the right venue(s) at the right budget – all while deciphering the maze of options and providing savvy negotiating skills. With years of management experience, strength of purchasing power, and industry connections, we have historically saved clients 26% off best available rates. The best part is that while we’re saving money for groups, we’re also raising money for children through our partner charities. Travelers select from our list of charities, and the designated charity(s) receive $2 for every night booked. Here’s how we work:
Let’s Get Started
Are you organizing a conference, group training, quarterly meeting, or board retreat? Is this an annual meeting or a first-time event? Let us know how much of the planning you’d like to delegate. While we offer a comprehensive scope of services, we can do as little or as much as you need.
Group Planning from A to Z
We’ll help you qualify and clarify your group needs, then construct a comprehensive RFP that includes dates, rates, space, food and beverage and any other requirements. Once the RFP is approved, we send it to potential host hotels, CVBs and global sales offices to collect proposals and bids. We serve as a single-point-of-contact, and once all bids are received, we prepare a Proposal and Bid Matrix, an easy-to-read document that lets you compare “apples to apples.” This document highlights comparative pricing and concessions for multiple hotels and multiple cities in one PDF file. Beyond the matrix, Hotels for Hope will advise on options that offer the best fit and value, based on our 30+ years of industry experience. Once you’ve narrowed down preferred site choices, we handle the negotiations on pricings and concessions and request a contract. We thoroughly review the contract for everything from early departure fees to food and beverage and attrition penalties. Before the contract is signed, we make sure your interests are protected, and that all information is correct.
We offer custom-branded technology solutions that cover every aspect of the meeting process, from privately branded booking portals and registration to a complete back office that provides real-time access to all reservations and rooming lists. With our branded hotel booking portals, everything is at your attendees’ fingertips, including integrated Google Maps and information for name badges. Instead of sending attendees to a separate website for reservations, keep them on your site to enhance branding and sponsorship. Click Here to see an example of a branded website.
More ways to connect
Through the integration of social media, your group can share their reservation on Facebook and Twitter, and market the event through their social network. Now, more than ever, brands are expected to have a “digital face” to be relevant in the marketplace. Through applications like Facebook and Twitter, companies are able to reach a larger demographic, create positive “word of mouth,” and turn friends and followers into attendees.
Click Here to find a Package that is right for your organization.